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July Checklist
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| All Officers |
- Attend district-sponsored club officer training if you did not attend in June.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review last year’s Distinguished Club Program (DCP) results for your club.
- Review the Product Guide and order educational materials.
- Establish the club’s goals for the current year’s Distinguished Club Program.
- Read the Club Leadership Handbook
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| President |
- If not done by predecessor, designate the club’s proxy holder for the Annual Business Meeting conducted during the International Convention. (Proxy FAQ)
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| VP Education |
- Meet with each member to discuss his or her educational goals and determine which award(s) he/she will achieve in the coming year.
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| VP Membership |
- Report on the results of Beat the Clock! and annual membership programs at the club meeting and in club newsletter/website. (Results available on the Membership Building Contests page.)
- Promote TI’s membership programs, including the Smedley Award (Aug 1–Sept 30), during meetings and in the club newsletter/website.
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| VP Public Relations |
- Review and refresh any existing publicity kit for the media. If none exists, consider creating one.
- Begin to form a regular presence on at least one social networking site.
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| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through the local division on the District Leadership page.)
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August Checklist
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| All Officers |
- Attend district-sponsored club officer training if you did not attend in June or July.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
|
| VP Membership |
- Promote the Smedley Award membership campaign (Aug 1–Sept 30) during meetings and in the club newsletter/website.
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| VP Public Relations |
Ensure that the club’s meeting location and time are listed correctly with World Headquarters.
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| Treasurer |
- Begin collecting member dues to meet the October 1 deadline for submission.
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| President or VP Education |
- Cast the club’s votes at the Annual Business Meeting conducted during the International Convention, or if not done yet, designate the proxy holder. (Proxy FAQ)
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| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through the local division on the District Leadership page.)
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September Checklist
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| All Officers |
|
| President |
- Confirm that the district submitted officer training reports to World Headquarters. (Check Club Performance Report for the number of officers trained and the Club Officer Training Report for officers credited.)
- Attend and vote at District Council Business Meeting (online)
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| VP Education |
- Attend and vote at District Council Business Meeting (online)
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| VP Membership |
- Continue promoting the Smedley Award membership campaign (ends Sept 30) during meetings and in the club newsletter/website.
|
| Treasurer |
- Complete collecting member dues and submit the membership list with payment to Toastmasters International before the October 1 deadline.
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through the local division on District Leadership page.)
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|
October Checklist</div
|
| All Officers |
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
|
| President |
- Ensure your club’s dues renewal (membership list with payment) is at World Headquarters by October 1.
|
| VP Membership |
- Report on the results of the Smedley Award membership campaign during meetings and in the club newsletter/website.
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through the local division on District Leadership page.)
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|
November Checklist
|
| All Officers |
- Attend district-sponsored club officer training. Note that officers annually and semiannually must attend for DCP credit.
- If your club elects semiannually, conduct club officer elections.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
|
| Secretary |
- If your club elects semiannually, submit a new club officer list through the Club Central section of the Toastmasters International website before the December 31 deadline (login required).
|
| President and VP Education |
- Attend District Council Meeting (online/virtual meeting).
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| Membership |
- Attend the area council meeting. (Area Director contact information is available through the local division on District Leadership page.)
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|
December Checklist
|
| All Officers |
- Attend district-sponsored club officer training. Note that officers annually and semiannually must attend for DCP credit.
- If your club elects semiannually, current officers meet with incoming officers to help prepare them for their roles.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
|
| Secretary |
- If your club elects semiannually, submit new club officer list through the Club Central section of the Toastmasters International website before the December 31 deadline (login required).
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through the local division on District Leadership page.)
|
|
January Checklist
|
| All Officers |
- Attend district-sponsored club officer training if you did not attend in December.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review current year’s Distinguished Club Program (DCP) results for your club.
- Review the Product Guide and order educational materials.
- (New officers) Read the Club Leadership Handbook
|
| VP Education |
- Meet with each member to discuss his or her educational goals and determine which award(s) he/she will achieve in the next six months.
- Plan and schedule club’s Speech Contests for late January or February meeting.
|
| VP Membership |
- Promote TI’s membership programs, including Talk Up Toastmasters! (Feb 1–Mar 31), during meetings and in the club newsletter/website.
|
VP Public Relations
(newly elected) |
- Review and refresh any existing publicity kit for the media. If none exists, consider creating one.
- Begin to form a regular presence on at least one social networking site.
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information available through local division on the District Leadership page.)
|
|
February Checklist
|
| All Officers |
- Attend district-sponsored club officer training if you did not attend in December or January. Note that training ends in February.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
|
| VP Education |
- Conduct the club’s Speech Contests (late January or February).
- Send club contest winners’ names to the area director as contestants in the March area contest.
|
| VP Membership |
- Promote the Talk Up Toastmasters membership campaign (Feb 1 – Mar 31) during meetings and in the club newsletter/website.
|
| VP Public Relations |
Ensure that the club’s meeting location and time are listed correctly with World Headquarters.
|
| Treasurer |
- Begin collecting member dues to meet the April 1 deadline for submission.
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through the local division on the District Leadership page.)
|
|
March Checklist
|
| All Officers |
- Promote the Area Speech Contest and encourage all members to attend in support of the club’s contestants.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
|
| President |
- Confirm that the district submitted officer training reports to World Headquarters. (Check Club Performance Report for number of officers trained and Club Officer Training report for officers credited.)
|
| VP Membership |
- Continue promoting the Talk Up Toastmasters! membership campaign (ends March 31) during meetings and in the club newsletter/website.
|
| Treasurer |
- Complete collecting member dues and submit a membership list with payment to Toastmasters International before the April 1 deadline.
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through the local division on the District Leadership page.)
|
|
April Checklist
|
| All Officers |
- Promote the Division Speech Contest and encourage all members to attend in support of the area’s contestants.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
|
| President |
- Ensure your club’s dues renewal (membership list with payment) is at World Headquarters by April 1.
|
| VP Education |
- Review members’ progress and ensure that all have received credit for completed educationals. Encourage those who are close to completion to set a June 30 goal.
|
| VP Membership |
- Report on the results of the Talk Up Toastmasters! membership campaign during meetings and in the club newsletter/website.
- Begin promoting the Beat the Clock membership campaign, which runs from May 1st through June 30th.
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through local division on District Leadership page.)
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|
May Checklist
|
| All Officers |
- Conduct club officer elections.
- Promote Annual District Conference.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
|
| VP Education |
- Review members’ progress and ensure that all have received credit for completed educationals. Encourage those who are one or two speeches from completion to speak at a May or June meeting.
|
| VP Membership |
- Promote the Beat the Clock membership campaign (May 1–Jun 30) during meetings and in the club newsletter/website.
|
| Secretary |
- Submit new club officer list through the Club Central section of the Toastmasters International website before June 30 deadline (login required).
|
| President and VP Education |
- Attend District Council Meeting at Annual Conference. If unable to attend, assign vote to another club member using Proxy (proxies not allowed with online meetings).
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through local division on District Leadership page.)
|
|
June Checklist
|
| All Officers |
- Attend district-sponsored club officer training.
- Current officers meet with incoming officers to help prepare them for their roles.
- Conduct executive committee meeting with each officer reporting on activities, accomplishments, and plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP). Ensure that all educational completions and new member applications have been credited with Toastmasters International.
|
| President |
- Invite the Area Director to install newly elected officers.
|
| Secretary |
- Submit the new club officer list through the Club Central section of the Toastmasters International website before the June 30 deadline (login required).
|
| President, VP Education and VP Membership |
- Attend the area council meeting. (Area Director contact information is available through the list on the District Leadership page.)
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